Vantek: Industrial Parts Quote Management
A production-grade quote operations platform that transforms how industrial parts teams respond to customer requests by automating research, supplier coordination, and quote generation from initial inquiry to final delivery.
Detailed Overview
Vantek serves as the operational nervous system for industrial parts quote teams, eliminating time-consuming manual processes while maintaining complete accuracy and compliance. The platform opens with a secure authenticated dashboard where operators immediately see their workload organized by urgency. When customer requests arrive via email, WhatsApp, or phone, the system extracts all critical details and stores them with full context, so no information is ever lost or duplicated. Operators then search the supplier network through a single integrated search interface that aggregates offers by product specification, allowing rapid price and availability comparison across multiple vendors. The most attractive offers are selected and immediately recorded, maintaining a complete audit trail. When the operator is ready to finalize the quote, the system validates all calculations, applies margin rules, and generates the final PDF through Axonaut integration. The entire process is tracked with real-time status updates visible to both operators and management, eliminating the need for follow-up emails about quote status. By supporting bilingual workflows, bulk actions, and role-based permissions, Vantek enables teams to process significantly more quotes with fewer errors and faster turnaround times.
Project Details
Client
Private Client
Duration
May 2026
Technologies
Key Objectives
Build a
Build a secure operator portal with Supabase Auth, persistent sessions, password reset, logout, and admin-only user creation
Create a
Create a dashboard with KPIs for new requests, urgent cases, pending quotes, sent quotes, request trends, and pipeline status
Automate customer
Automate customer request intake from email while supporting manual creation for WhatsApp, phone, and direct inquiries
Provide a
Provide a filterable request management workflow with pagination, bulk status updates, delete actions, CSV export, and normalized status badges
Design a
Design a request detail flow with editable client identity, original message, extracted parts, urgency controls, and a six-step progress tracker
Integrate n8n
Integrate n8n supplier search webhooks to fetch offers, group results by part reference, rank best prices, and filter by condition, country, currency, price, and text search
Write selected
Write selected supplier offers directly into Supabase quote lines and keep request statuses synchronized across the workflow
Generate quote
Generate quote drafts, validate quote lines and totals, then create Axonaut quotes with returned quotation IDs and PDF links
Manage the
Manage the supplier directory with search, country filtering, manual supplier entry, editing, and Excel or CSV import
Deliver bilingual
Deliver bilingual EN/FR UX improvements including toast notifications, copy-to-clipboard, disabled action hints, age color coding, and mobile-friendly stepper states
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